Managing Multiple Projects of Multiple Priorities ( 3-day course )
Participants do not need to have strong project management knowledge and experience to appreciate this course. Participants are encouraged to bring along their personal computers for the course.
Overview
This course is intended for managers and executives who wish to acquire a working knowledge managing multiple projects of multiple priorities. Their participation through presentation, case studies and discussion, which help to facilitate an immediate transfer of such competency to workplace.
The course covers key techniques and functional skills required to operate successfully when managing work in multiple projects of multiple priorities and project risk including uncertainty management. Visualizing “what-if” scenarios and simulations are used to reinforce the learning.
After completing the course, participants will have increased confidence and improved skills. They will feel more at ease and have greater control in managing multiple projects of different priorities in the workplace. They will be more willing to deal with various types of opportunities and challenges to seek out optimal project resources and costs to reduce wastages.
We believe the key benefit from this course lies in increased confidence, improved communication, and strengthened managerial skills in managing more than one project simultaneously, coupled with multiple priority-setting, and risk and uncertainty management skills.
Objectives
To instill the habit of anticipation with regard to identifying and responding to issues and challenges in managing multiple projects and multiple priorities.
To understand the use of risk management simulations and sensitivity analyses on multiple tasks, in multiple projects.
To understand the impact of project uncertainties in planning projects.
To be competent in applying “corrections” to project plans as well as during project execution after a computer simulation of the project plan including work in progress.
At the end of the course, participants will be able to:
Have understanding of managing multiple projects, the various priority-ranking techniques, including the use of project management and simulation softwares (WBS ChartPro, MS Project and @Risk) to apply immediately in their work.
Participants leave this course with an understanding of why it is crucial to spend time up front preparing multiple project work for resource-sharing, conflicting priorities, and they will develop useful skills as they work through many of the exercises, games, and simulations that are incorporated into the course.
Content
Managing Stakeholders’ Expectations
Project Leadership Competencies
Forms Of Power
Team Development Phases
Conflict Resolution Techniques
Challenges Unique To Multiple Projects
The Project Management Information System
The Project Management Office (PMO)
Organizing Programs And Categorizing Multiple Projects
Multiple Project Selection Techniques
Establish And Rank Multiple Project Priorities
Decision Tree Diagramming (Using Event Probabilities)
Cause And Effect Diagramming
Work Breakdown Structure (WBS) And Scope Planning
Scheduling Using Program Evaluation & Review Technique (PERT)
Expediting Schedules And Reducing Costs
Multiple Projects Querying Theory
Visualizing Multiple Projects And Critical Paths
Project Resource Management And Multiple Project Resource Pooling
Resource-Sharing Among Multiple Projects
Availability And Resource Loading (Overload And Under-Utilization) Of Projects
Managing Intra- And Inter- Projects Risks
Modeling And Simulating Multiple Project Uncertainties (Schedules & Costs)
Sensitivity Analysis And Simulation Using Tornado Diagramming
Tracking And Controlling Multiple Projects Schedules And Costs: Earned Value Analysis & Variance In Project Control
The training uses practical exercises that take individuals outside their comfort zones. By giving the participants help and guidance during the process, confidence and skills are strengthened. We make the sessions challenging and practical through the use of role-play, experiential learning and group exercises. Participants will quickly discover their strengths and weaknesses in communicating with others. Moreover, this interaction makes classes enjoyable and motivational.
The tempo of the training is light-hearted and fast-paced. Our experience suggests that this makes people actually look forward to attending our training sessions and reinforces the motivational effects. Peer group pressure, structure and relaxed atmosphere are the key elements to the success of our courses.
Methodology
Presentation, games, computer simulation, discussions, and case studies. Microsoft Project 200x is used.
Who Can Benefit
Managers and executives who are directly involved in any or all of project initiating, project planning, project execution, monitoring and control. This course is also suitable for operations research and system-methods studies.
